Library Update

Guide to traffic in branch area

Library Update



An initial version of the business case for proceeding with the leasing of Leatherhead Stationmaster’s House was produced in May 2016 by Andy Davies and Bob Green, but the Management Committee (MC) were reluctant to approve it at that stage, due to the amount of expenditure that was included.

On 9th February 2017 the MC paid a visit to the Leatherhead premises in order to view the completed refurbishment work on the building interior. It was considered that the building work was of excellent quality. This also showed that certain costs included in the original business plan were unnecessary (For example £4500 for floor coverings).

At the June MC meeting I was appointed “Chief Archivist” and then circulated my request for volunteers to assist with running the archive. A sufficient number of people responded to this request to give the MC confidence that we would be able to run an archive at Leatherhead.

In September 2017 Amey TPT (the leasing company acting for Southern Railway) were contacted by our Chairman to introduce himself and advise TPT of changes to the project team. The discussion also established that TPT/Southern were happy to give the RCTS the option of a break to the lease at the 6 year point of the 12 year lease, something considered necessary in case the leasing costs were found to be beyond our means.

A final business case was prepared by the Society Treasurer and presented to the MC at the September 2017 MC meeting. The meeting then formally agreed that the Society proceed with signing of the Leatherhead lease. Southern’s solicitors were informed and an ‘Early Access Letter’ was provided prior to the signing of the lease.

Network Rail then became involved resulting in some changes to the original terms of the lease. It is very likely that the amendments have come about due to the time lag since the original terms were agreed and the inclusion of a break clause as sought by ourselves.

I am now pleased to inform you all that the Early Access Letter has been signed and I have taken possession of the keys to the Stationmaster’s House at Leatherhead Station.

We will now proceed with equiping the building with appropriate furniture and moving the Uxbridge Library, and the stores at Stockport, Stevenage and Northampton to Leatherhead.

I have some volunteers, from my previous request for assistance, but additional help will always be appreciated, please contact me if you can assist.

Once the Early Access Letter was signed and I took possession of the keys to the Stationmaster’s House at Leatherhead Station, the situation changed rapidly. A time line of events in 2018 is as follows:

8 March - Early Access Letter signed

16 March - Keys collected

March – Library furniture quotation updated following measurement of the rooms

1 May - Manuals for the building received

30 May - Quotation Accepted

12 June – Final site survey by FG Library Furniture’s Managing Director

25-26 June – Furniture installed

24 July – Fire Extinguishers installed

25 July – Stockport store packed in boxes

31 July – First delivery from the Stevenage store

5 August – Stockport Store delivered

28-29 August – Uxbridge Library moved

29 August – Uxbridge cleared

4 September – Northampton store moved

7 September – Uxbridge keys handed back

9 September – Second delivery from the Stevenage store

Remainder of September – Tidying and Sorting

30 September – Kitchen Cabinet assembled

30 September – Portable Appliance Testing

5 October – Computer and Plaque installed

5 October – CLEANING

6 October– The Grand Opening

Following the Grand Opening we have now set some initial dates for opening and visitors are welcome, although it is best to confirm that the archive will be staffed for you visit.

Ongoing tasks are to: Continue sorting the books and archive material, stock check, catalogue new items, photographs - Catalogue and Scan (a Huge Task!), publicity and advertising, sell duplicated or unwanted items, decide on our policy for periodicals.

I have some volunteers, from my previous request for assistance, but additional help will always be appreciated, please contact me if you can assist.

Andy Davies 27th October 2018

Last updated: 22nd February 2019