2021 Annual General Meeting

“The Railway Correspondence and Travel Society”

A Charitable Incorporated Organisation registered with the Charity Commission

Registered Number 1169995

The 2021 AGM will take place on Saturday 19th June starting at 14.00.

It will be a virtual meeting using Zoom. You will be able to connect from a PC, tablet or similar device with both video and voice or dial-in using a phone (voice only, national call rates). You must register in advance (click here). Registrations will be checked manually so confirmation won’t be immediate, please don’t leave it until the last minute. The confirmation will contain the link to the meeting. It is possible for those without any internet access to register and join by phone – details are in the RO.

Zoom is very easy to install and use. If you have never used it before why not try it by joining one of the many branch meetings we are holding using Zoom?

A guide to using Zoom has been provided by Jeremy Harrison: Zoom Simple Meeting Instructions (as revised 27 July 2020)

The following appeared in the March RO

Notice of the 2021 Annual General Meeting of “The Railway Correspondence and Travel Society”

A Charitable Incorporated Organisation registered with the Charity Commission Registered Number 1169995

The Board of Trustees of the Society do hereby give notice that the Annual General Meeting will be held again via video conferencing (Zoom) on Saturday 19th June, commencing at 14.00. It has been impossible to arrange a venue for a physical meeting, and Covid­ related restrictions imposed by HM and devolved governments may still be in force, or reimposed, at the time of the AGM so, in the interests of the safety of our members, the Board consider it necessary to again hold the AGM via Zoom.

The meeting seeks nominations for the appointment or reappointment of up to six Trustees.

All nominations for these posts must be correctly proposed and seconded and have the consent of the nominees. Any items for the Agenda and/or proposals for changes to the Society Rules and Constitution must be notified to Society Secretary, Geoff Adams, by 20th March 2021.
Information of how to pre­register and receive the necessary e­mailed invitation to take part in the AGM, along with how to join in via telephone, will be advised nearer the time. Please note that any proposed changes to the Rules and/or Constitution will be notified in the May 2021 edition of The Railway Observer. The agenda for the meeting comprising of any resolutions to be voted upon shall form part of the AGM Supplement to be issued alongside The Railway Observer in June 2021, with details of a presentation that will be made after the
AGM. The meeting will conclude by 17.00 at the latest.

In accordance with Clause 11 of the Society’s Constitution this serves as the formal notice of the AGM.

Geoff Adams – Society Secretary
January 2021

The following appeared in the May RO

2021 ANNUAL GENERAL MEETING SOCIETY CONSTITUTION AMENDMENT TO CLAUSE 6 (2) (A).

At the Society’s ‘virtual’ AGM on 19th June, the Board of Trustees (BoT) will be seeking authority from 75% of those members attending and voting to seek the approval of the Charity Commission for England & Wales to add the following to the end of this clause: “with the exception (only) of Active Volunteer Recognition which, if awarded to any or all of the Trustees, must not be at a rate different to that granted to any other member of the CIO.” The BoT is already in discussion with the Charity Commission regarding this proposed change, but needs membership approval before matters can proceed.

SOCIETY RULES – PROPOSED CORRECTION.
The BoT will be proposing that the wording of Rule 3d should be corrected to read: “A branch committee shall meet at least three times in each year (one of which must be an AGM) and minutes shall be recorded of its deliberations at all meetings. These meetings may be conducted through the medium of electronic communication. The branch AGM should be a face-to-face meeting unless it is not possible to
hold a physical meeting”.

TRUSTEE APPOINTMENTS
As a result of Trustee retirements from the BoT, three vacancies arise this year, which will hopefully be filled at the 2021 AGM.

Nominations, accompanied by both the name of the proposing member and the formal agreement of the appropriate nominee, should be forwarded to Trust Secretary, Geoff Adams, secretary@rcts.org.uk, so as to reach him no later than 15th May 2021.

Last updated: 19th May